Faq

Please note that this page will be updated throughout the year.

The Conference

Since 1981, calligraphers have gathered in a different city each year for the International Calligraphy Conference. Rendez-vous 2019 will take place from June 29 - July 6, 2019 in Sherbrooke, Québec. This unique event is open to calligraphers of all levels, from beginners to professionals. Participants can opt to take either one week-long course or two half-week classes, and everyone can take advantage of evening programming to include lectures, presentations and social activities.

Venue

The conference will take place at Bishop’s University in Sherbrooke, Québec (2600 College St, Sherbrooke, QC J1M 1Z7, Canada).

Registration

A CA$125 non-refundable deposit is required. When comes the time to choose from the different classes (Fall 2018), participants will rank their three first choices in order of preference. Classes are assigned in order of registration number, as long as the balance owed for tuition is paid by February 15, 2019. Please refer to our registration page for all of the details regarding fees, payments and dates. Please note that all prices are in Canadian dollars and include lodging and meals in the campus residence halls.

Faculty

With instructors from thirteen different countries, it will be the most international conference to date! Classes will be taught by many of your favourite calligraphers from North America as well as experienced and respected lettering artists from abroad. Meet our faculty here!

Classes

Classes will run from Sunday, June 30th through Friday, July 5th. Participants can opt to take either one week-long course or two half-week classes. Please note that participants will rank their top three class choices and that classes will be assigned based on registration number. Class assignments will be confirmed on April 1, 2019. Classrooms are air-conditioned.

Half-week classes

Rendez-vous 2019 is pleased to offer half-week classes! We are making this available because we are aware of many students who would like to participate in the conference, but only take one class for 2.5 days.

Lodging

The full conference fees include lodging and meals at Bishop’s University. The campus residence halls are newly renovated and while the rooms are not air conditioned, the residence halls have an air exchange that keeps temperatures comfortable. Bathrooms are en-suite, and bath and hand towels are provided. Each single room has its own sink, with a toilet and shower shared with another single room. Residence halls are located next to the cafeteria and are within a ¼ mile walking distance from classrooms.

Check-in will begin on Saturday, June 29, 2019, and check-out will be on Saturday, July 6th at 11AM. After check-out, participants may stay for lunch in the cafeteria if they wish.

Check-in

Check-in will begin on Saturday, June 29, 2019, and check-out will be on Saturday, July 6th at 11AM. After check-out, participants may stay for lunch in the cafeteria if they wish.

Newbie Meeting

If you have never attended a conference, make sure to attend the newbie meeting on Saturday, June 29th at 3:30PM!

Meals

Our first dinner will start at 5pm on Saturday, June 29th.

Commuters

If you live in the area or prefer to stay off campus, there are small inns and Airbnb rentals in the Lennoxville area of Sherbrooke, and the Delta Hotels (Marriott) is a 15 minute drive from campus. If you are looking for a RV park, Camping de l'Ile Marie is a 4 minute drive from campus.

Language

While the primary language of the conference will be English, several instructors speak both English and French. If you have any questions, please don’t hesitate to write to us at info@rendezvouscalligraphy.org. We will be happy to respond to your inquiries in French or English!

Traveling by Plane

If you plan to travel by plane, make sure to fly into the Pierre-Elliott-Trudeau International Airport (YUL). Direct shuttle service will be arranged between the airport and Bishop’s University/Sherbrooke for an additional fee. Sherbrooke is approximately 2 hours (112 miles or 180 kilometers) from the airport.

Traveling by Train

If you plan to travel by train, we recommend Via Rail. Stop at the Dorval station and take their free shuttle to the Pierre-Elliott-Trudeau International Airport (YUL). Direct shuttle service will be arranged between the airport and Bishop’s University/Sherbrooke for an additional fee. Sherbrooke is approximately 2 hours (112 miles or 180 kilometers) from the airport. (Please note that the Montreal metro system does not go to the city of Sherbrooke).

Traveling by Car

Bishop’s University is located at 2600 College St, Sherbrooke, QC J1M 1Z7, Canada. For those traveling from the United States by car, you can enter Canada through Vermont, via the Stanstead/Derby Line border crossing (U.S. Interstate 91 and Autoroute 55). The Stanstead port is the closest border crossing to Sherbrooke. If you are coming through New York, the Champlain/Lacolle border crossing (U.S. Interstate 87 and Autoroute 15) is closer to Montréal.

Shuttle Service

Shuttle service will be provided by Aeronavette, for a direct trip from Montreal’s Pierre-Elliott Trudeau International Airport (YUL) to Bishop’s University in Sherbrooke. Please note that you are required to reserve your seats directly with Aeronavette, using their online platform (click here). Rendez-vous is not responsible for shuttle reservations, scheduling or payments.

A one way ticket costs $90 CAD, and a round-trip fare is $120 CAD. Taxes are included, and the company accepts Visa, Mastercard and American Express. Upon making your reservation, you will receive an e-ticket with shuttle details and a toll-free phone number.

Once you arrive at the airport, you will need to confirm your arrival at the Aeronavette kiosk, located in front of Subway (between Doors 24-25). The drive to Sherbrooke will take approximately 2 hours. For those arriving on the 29th, please get off the shuttle at the Bishop’s University cafeteria to register. For early arrivals, get off at the Paterson building for early check-in.

Please note that you are welcome to take advantage of the shuttle if you are arriving by train or even if you live in Montreal and prefer not to rent a car. When making your reservation, simply put “Montreal” as the city of departure and note “XXOO” in the flight number field. If you are traveling by Via Rail, there is a free shuttle between the Dorval station and the Pierre-Elliott-Trudeau airport, where you will pick up the Aeronavette shuttle.

Planning to tour around Québec after the conference? As long as you return to the university afterwards, you can use Aeronavette for your trip back to the Montreal airport, to be scheduled at your convenience.

If you have any questions about booking your shuttle, please refer to Aeronavette’s FAQ or call 1-855-NAVETTE.

Scholarships

The application period for the Dancing Letters Scholarship Fund has ended but if you are in need of financial assistance, you can apply for a Rendez-vous sponsored scholarship by filling out an application here. The deadline is April 15, 2019.

Exhibitions

This year at Rendez-vous 2019 we will have an impressive Faculty Exhibition held in the lobby of the Centennial Theatre. Alongside this week-long event, there will also be a special Participants’ Exhibition. A series of large display cases will house The Calligraphic Quilts, with each gridded quilt composed of 8 x 8 in (or 20.3 x 20.3 cm) square calligraphic works on paper. This exhibition has limited space and registered participants wishing to submit a piece are invited to present their square format artwork upon arrival at Bishop’s University. Detailed information will be sent to participants by the end of April.

Rooms

Here’s some practical information about the rooms:

All Bedrooms

Bedding (1 fitted sheet, 1 flat sheet, 1 blanket and pillow) plus towels (washcloth, hand towel, bath towel and soap) are included. There will be a housekeeping service during your stay, the day is yet to be confirmed. This service includes: change of towels, cleaning the bathroom and emptying garbage cans. Participants who bring their own towels are asked to put them away on the cleaning day so that our cleaning team will not inadvertently take them away. For the sake of the environment we do not change the sheets.

Single Rooms

Also included in the apartments: fridge and oven. Cutlery for five people (large plates, small plates, bowls, cups, glasses) and utensils (knives, forks, spoons), carving knife, cutting board, can opener, small saucepan, medium saucepan, skillet, pizza plate, spatula, soup ladle, dishwashing pan, dishcloth and dishwashing soap. (Note there is no coffee maker, toaster or microwave in the apartments). Please also note that all single rooms are part of a small appartment of 4 bedrooms and 2 bathrooms.

Shared Rooms

Room with semi-private bathroom: a double bed and a single bed, sink in each room, the bathroom (i.e. toilet and shower) is shared with the next room.

Guild Banners

As in past years, we will display banners from all of the guilds represented at the conference. You are welcome to bring your guild’s banner to conference or mail it ahead of time. Mailed banners must be received by June 15th. Please send them to the following address:

Rendez-vous 2019

1213, rue Island

Montreal, QC H3K 2N2

Market Night

Market Night will take place on Wednesday evening from 7:00PM-9:00PM.

Show & Share

Friday afternoon. Each class will have its own table that will exhibit the works of all the students done during the week.

Closing Night Ceremony

Friday evening at 7pm.

Mailing List

If you would like to receive all of the latest updates about the conference, please subscribe to our newsletter at the bottom of this page.

Social Media

Follow us on Facebook and Instagram (@calligraphyconference) as well as on Twitter (@calligraphyconf). Our official conference hashtag is #rendezvouscalligraphy.